THE ROLE: EVENT COORDINATOR
LOCATION: GLEN ALLEN, VA
ABOUT LEGENDS GLOBAL
Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking.
With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.
WHAT YOU’LL DO (KEY RESPONSIBILITIES & OUTCOMES)
- Meets with clients and/or their liaison(s) to plan and organize event logistics.
- Coordinates activities with the various service contractors for events.
- Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
- Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Makes check requests and event related purchases.
- Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
- Assists in scheduling operational set-ups to provide equipment or service’s needs. Monitors and supervises facility set-up when necessary.
- Serves as primary liaison between clients and facility departments.
- Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
- Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
- Ticketing experience preferred, including experience with ticketing platforms, event setup, sales reporting, and box office operations.
WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Bachelor's Degree from four-year University
- 1 to 2 years related experience and/or training
- Or equivalent combination of education and experience
Skills and Abilities
- Working knowledge of the principles of facility management, services and equipment for a similar facility
- Proficiency in Microsoft Office software and general office equipment
- Demonstrated organizational, planning and problem-solving skills.
- Excellent communication, presentation and interpersonal skills.
- Ability to prioritize multiple projects and meet deadlines. Work effectively under pressure and/or stringent schedules.
- Ability to work with minimal supervision and to interact with all levels of staff and clients.
At Legends Global, our people power every success. You’ll work alongside exceptional talent, learn from world-leading experts, and contribute to projects that set the standard across sports, entertainment, hospitality, and live experiences. If you’re driven to operate at the highest level, build with purpose, and help partners win on the biggest stages, you’ll thrive here.
COMPENSATION
This position offers a competitive salary commensurate with experience, skills, and qualifications. Legends Global offers a competitive total rewards package, including medical, vision, dental, life and disability insurance, paid vacation, and 401k plan.
DEPARTMENT
Operations
REPORTS TO
Director of Operations