Student and Academic Administration Officer - Mechanical and Mining Engineering

·         School of Mechanical and Mining Engineering – Faculty of EAIT

·         Full-time (100%), Permanent position

·         Base salary will be in the range $85,451.97 - $94,983.84 + 17% super (HEW Level 5)

·         Based at our St Lucia Campus - Brisbane

We are seeking a motivated and efficient Student and Academic Administration Officer to join our team. You will play a key role in supporting the smooth operation of the administrative functions of the School. 

Key responsibilities will include: 

• Provide high-level administrative support to students, academic staff and professional colleagues within the School.
• Deliver timely and accurate advice in line with University policies, procedures and legislation.
• Act as the first point of contact for enquiries, resolving routine and complex matters.
• Process student administration including applications, extensions, deferred exams, enrolment and remarks.
• Support academic administration (course profiles, Blackboard updates, exams and grade processing).
• Coordinate meetings, projects and events, while maintaining systems, procedures and continuous improvement initiatives.

• An undergraduate degree in a relevant discipline, or an equivalent combination of experience, education and training.  
• Demonstrated experience providing high-quality administrative and customer service support in a high-volume environment.  
• High level of attention to detail and accuracy in written work, as well as a high level of organisational, time management, and problem-solving skills. 
• Proven ability to manage competing priorities, exercise sound judgement, and work effectively both independently and collaboratively.  
• Strong written, verbal and interpersonal communication skills, including the ability to communicate effectively with staff and students from diverse cultural backgrounds.  
• Demonstrated proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).  
• Strong working knowledge of student and academic administration processes, as well as relevant University policies and procedures, or the capacity to rapidly acquire this knowledge.

We particularly welcome applications from women, Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability, members of the LGBTQIA+ community, and others who may be underrepresented in this discipline.

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

For more information about this opportunity, please contact Miss Jacki Drinnen via j.drinnen@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. 

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Pre-employment checks may include: verification of the right to work in Australia, criminal history checks, and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We are dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We are also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close Wednesday 14 October 2026 at 11.00pm AEST (R-69639).