Senior Marketing Coordinator – GoHighLevel, Social Media & Executive Support | Remote, PST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
About the Role
At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, social media, content coordination, CRM management, and program administration.
This is a hands-on, execution-focused role for someone who is highly organized, detail-oriented, and comfortable managing multiple moving pieces in an entrepreneurial environment.
This is not a strategic marketing leadership position. Your focus will be on consistent execution, organized implementation, and reliable follow-through—ensuring marketing, content, communication, and administrative workflows are completed accurately and on time.
You’ll work closely with leadership and serve as a key operational resource across marketing and day-to-day business activities.
What You’ll Own
Executive & Operational Support
- Support day-to-day administrative and executive coordination
- Manage calendars, scheduling, meetings, and communication workflows
- Maintain project trackers and ensure tasks and follow-ups stay on schedule
- Organize priorities and keep leadership informed of outstanding items
- Proactively identify workflow gaps and flag inefficiencies
- Ensure important tasks do not fall through the cracks
Marketing & Social Media Execution
- Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups
- Manage comments, direct messages, engagement, and community interactions
- Maintain structured social media and content calendars
- Track engagement and maintain organized performance reporting
- Assist with setting up and monitoring advertising campaigns for programs and events
- Ensure content is published consistently and accurately across channels
Content Creation & Program Materials
- Create graphics and marketing assets using Canva
- Edit and produce short-form video content using Veed, OpusClip, or similar tools
- Format and organize scripts, guides, workbooks, cheat sheets, and program materials
- Repurpose existing content across different channels and formats
- Maintain consistent branding, formatting, and presentation
- Keep digital content libraries organized and accessible
Email Marketing & GoHighLevel CRM
- Build and manage email workflows using GoHighLevel (GHL)
- Execute email campaigns, outreach, and follow-up sequences
- Maintain accurate prospect and participant records
- Keep CRM pipelines clean and up to date
- Monitor follow-ups and ensure leads do not fall through the cracks
- Support marketing automation and campaign execution
Program & Membership Administration
- Organize and maintain digital program materials
- Coordinate updates to resources and participant-facing content
- Track member or participant progress
- Support participant communication and follow-ups
- Troubleshoot minor issues within online program platforms
- Maintain organized records across programs and memberships
Research, Lead Generation & Digital Support
- Conduct market and prospect research
- Help develop Ideal Client Profiles (ICPs) and targeted prospect lists
- Support lead generation and outreach initiatives
- Assist with minor website updates and account setups
- Compile research, reports, and findings for leadership
- Maintain accurate and organized lead information
Communication & Administrative Coordination
- Draft and maintain clear, professional written communications
- Support inbox organization and prioritize time-sensitive matters
- Coordinate follow-ups with prospects, participants, and stakeholders
- Maintain organized documentation and shared files
- Ensure information is easy for leadership and team members to locate
Requirements
Must-Have
- Proven experience in marketing coordination, executive assistance, digital operations, or a related role
- Strong experience managing multiple operational and marketing responsibilities simultaneously
- High proficiency with Google Workspace, including Docs, Sheets, Drive, and Calendar
- Hands-on experience with GoHighLevel (GHL) or a similar CRM/marketing automation platform
- Proficiency with Canva
- Experience with video editing tools such as Veed, OpusClip, or similar platforms
- Strong working knowledge of LinkedIn, Facebook, and Instagram
- Strong written English communication skills
- Excellent organizational and multitasking abilities
- High attention to detail and strong execution discipline
- Ability to work independently with minimal supervision
- Availability to work consistently during PST business hours
Nice to Have
- Experience supporting founders, coaches, or entrepreneurial businesses
- Experience managing online programs, memberships, or communities
- Hands-on experience building GoHighLevel workflows and automations
- Experience with social media scheduling and analytics tools
- Lead generation and prospect research experience
- Experience creating short-form social video content
- Basic website editing experience
- Familiarity with paid social campaign setup and monitoring
Tools & Tech
GoHighLevel | Google Workspace | Canva | Veed | OpusClip | LinkedIn | Facebook | Instagram | CRM & Marketing Automation Tools
What Makes You a Strong Fit
- You’re highly organized and naturally keep track of details
- You’re an executor who enjoys turning plans into completed work
- You follow through without requiring constant reminders
- You can confidently manage several priorities at once
- You communicate professionally and clearly
- You notice missing details before they become problems
- You’re comfortable supporting leadership in a fast-moving environment
- You value accuracy and prefer getting things right the first time
- You can work independently while maintaining visibility and accountability
What a Typical Day Looks Like
A typical day may include:
- Reviewing leadership priorities and updating project trackers
- Managing calendar items and important follow-ups
- Creating and scheduling social media content
- Responding to comments, messages, and community interactions
- Building or updating GoHighLevel email workflows
- Editing a short-form video or creating graphics in Canva
- Updating program materials and participant records
- Researching prospects and building targeted lead lists
- Organizing shared documents and digital assets
- Checking CRM pipelines to ensure no follow-ups were missed
In short: you keep marketing, content, programs, and executive operations organized and moving forward.
Key Metrics for Success
- Consistent and timely social media content execution
- Clean, accurate, and up-to-date CRM records
- Reliable email workflow and campaign execution
- Strong engagement and responsive community management
- Zero missed lead or participant follow-ups
- Organized and accessible program materials and digital assets
- Accurate and timely completion of administrative responsibilities
- Strong leadership confidence in your reliability and execution
Why This Role Stands Out
- Work directly with leadership in a high-ownership role
- Combine marketing execution with executive and operational support
- Gain hands-on exposure to GoHighLevel, content, social media, CRM, and digital programs
- Own meaningful workflows rather than performing isolated administrative tasks
- Fully remote environment
- Opportunity to grow into Marketing Operations, Digital Marketing, Program Management, or Operations leadership roles
Interview Process
- Initial Screening Call
- Spark Hire Video Interview
- Recruiter Interview
- Practical Task (Content or Workflow Exercise)
- Client Interview
- Offer & Onboarding
Apply Now
If you’re a Senior Marketing Coordinator who combines strong organization with hands-on marketing execution, CRM management, content coordination, and reliable executive support, we’d love to hear from you.
Apply now and help keep marketing and operational workflows organized, consistent, and moving forward.
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