Senior Legal Operations & Admin Executive

Accountabilities

• Contract Management: Own the end-to-end contract execution, filing, and recordkeeping process, ensuring documents are accurately issued, organized, accessible, and easy to retrieve.

• Budget and Billing Operations: Oversee payment requests and invoice reviews, coordinate with Finance to resolve billing discrepancies, and support legal budget tracking and forecasting.

• Vendor Management: Coordinate vendor onboarding, renewals, and rate-card administration while ensuring external law firms comply with established legal counsel guidelines.

• Legal Systems Administration: Manage relationships with matter management and e-signature platform providers, oversee system configurations and integrations, and maintain approval workflows.

• User Support and Enablement: Help colleagues use legal technology tools effectively, improving adoption and consistency across the team.

• Process Improvement and Automation: Identify manual, repetitive, or inefficient activities, design streamlined workflows, and drive automation initiatives through implementation.

• Documentation and Governance: Maintain accurate, up-to-date process documentation to support operational consistency, transparency, and effective knowledge sharing.

• Cross-Functional Collaboration: Partner with Legal, Finance, Procurement, and Engineering stakeholders to implement operational improvements and resolve issues efficiently.

Requirements:

• At least 5 years of experience in legal operations or a related field, such as legal finance, contract management, or in-house legal support.

• Proven experience designing and managing processes involving high volumes of payment requests, invoices, contracts, and other documentation with a strong focus on accuracy.

• Strong spreadsheet skills and the ability to work confidently with large datasets, analyze information, and maintain reliable records.

• Professional fluency in English, with the ability to coordinate effectively with international partners and stakeholders. Additional languages are an advantage.

• Sound judgment and discretion when handling confidential, sensitive, or commercially important information.

• Strong organizational, analytical, and problem-solving skills, with the ability to prioritize competing demands and manage operational responsibilities independently.

• Confidence in making day-to-day decisions, taking ownership of issues, and escalating matters appropriately when necessary.

• Preferred qualifications: Experience administering or implementing matter management, contract management, or e-billing platforms.

• Preferred qualifications: Scripting or automation experience, including Python, APIs, low-code tools, or collaboration with engineering teams on technical solutions.

• Preferred qualifications: Project management or change management experience, particularly when introducing new systems or improving established workflows.

• Preferred qualifications: Experience in a regulated industry, ideally financial technology or digital assets.

Benefits:

• Competitive compensation: A competitive salary and company benefits are offered; specific salary ranges and benefit details are not provided in the available job description.

• Remote work flexibility: A work-from-home arrangement is available, with the precise setup potentially varying according to business and team requirements.

• International collaboration: Work with colleagues and stakeholders across functions and global markets in a distributed professional environment.

• Professional growth: Opportunities to develop expertise in legal operations, financial processes, contract management, and legal technology.

• Innovation and ownership: Take on meaningful projects, exercise autonomy, and contribute to process improvements and automation initiatives.

• Continuous learning: Build new skills while working in a fast-paced, results-oriented environment.

• Inclusive workplace: Join a professional environment that values equal opportunity and recognizes the importance of a diverse workforce.