Job Posting Title:
Senior Human Resources Coordinator, Cockrell School of Engineering
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Hiring Department:
Cockrell School of Engineering
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
Purpose
The Senior Human Resources Coordinator oversees HR functions for a designated department and provides guidance on recruitment, compensation, and performance management. This role ensures compliance with university policies and regulations (ADA, FLSA, EEO, and USCIS) while advising on hiring, research assignments, leave management, and employee relations. Key responsibilities include staffing projections, research position management, affiliate assignments, applicant screening, policy compliance, making appropriate HR analyses/recommendations to departments, and resolving HR issues. The coordinator monitors staff turnover, develops intervention strategies, conducts training, and represents the department on university HR committees.
Responsibilities
- This position works closely with various Organizational Research Units (ORUs) and business units (Departments (Depts) and Dean of Engineering (DOE)) to deliver proactive, high-quality, and timely human resources knowledge and services throughout the lifecycle of human resources. Responsibilities include staffing projections, recruitment strategies, applicant tracking, compensation analysis, and managing assignments for students, staff, and affiliates. The role also involves coordinating professional research positions while ensuring compliance with federal and state laws, University policies, and College procedures. Support the life cycle of recruiting by providing knowledge and coordinating onboarding and offboarding processes, and procedures, and interpreting policy when appropriate to enhance operational efficiency.
- The Senior Human Resources Coordinator serves as a trusted advisor and subject matter expert (SME) on research positions and assignments. Duties include reviewing recruitment efforts and compensation change requests, preparing analyses for Cockrell Leadership (i.e., Dean, Associate Deans, Chief Business Officer, Director of Human Resources, and Senior Manager, Human Resources), and providing strategic human resource guidance with adherence to the University and CSE’s recruitment policies and procedures and regulatory compliance. Ensure compliance with state, federal and university policies, rules, and regulations. Stay informed on campus resources related to employment and employee assistance and provide referrals as applicable.
- Assists supervisors and staff in all ORUs and other business units across CSE staff with knowledge and understanding of proper timekeeping practices, manages access to electronic timesheets, and works with supervisors and staff to adjust staff leave balance as needed. This includes the monitoring and processing of staff leave payouts (i.e., vacation and overtime) for the CSE ORUs and other business units. Works closely with staff and supervisors to make necessary adjustments to leave balances. Monitors timekeeping reports to ensure staff timesheets are completed in a timely manner.
- Administrator over the unpaid affiliate program by reviewing assignments for accuracy and ensuring compliance with appropriate documentation and export controls policy and procedures. Advise ORU/Dept/DOEs on affiliates and paid research positions and assignments, ensuring adherence to CSE and University policies and procedures.
- The Senior Human Resources Coordinator will support the Cockrell Human Resources Team and the CSE Human Resources Coordinators/Liaisons from various ORU/Dept/DOEs providing training and identifying resources or development tools related to Human Resources functions, policies, and procedures. Additionally, this position researches human resources issues on a monthly, quarterly, or as-needed basis to represent the CSE Human Resources Team effectively.
- The Senior Human Resources Coordinator serves as the primary contact for Workers’ Compensation issues for the CSE, ensuring data entry and reports are filed timely. The position will collaborate with ORU/Dept/DOEs to gather required paperwork and perform data entry in the University’s WCI system promptly. This position is responsible for helping communicate resources for workplace injuries and supports compliance efforts throughout CSE.
- To assist the CSE with fostering employee engagement the Senior Human Resources Coordinator will coordinate the staff award programs by developing the program schedules, creating and maintaining relevant criteria, the systems and documentation, coordinating nomination and review processes, and organizing program events.
- Lead and participate in special projects as assigned, aimed at improving human resource operations and supporting strategic goals. This position plays a key role in fostering a compliant, comprehensive, and efficient work environment within CSE.
- Other related functions as assigned.
Required Qualifications
- Bachelor’s degree in human resources, business administration, public administration, or a related field
- Five years of experience in human resources functions
- Demonstrated knowledge of relevant state and federal employment laws.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills and ability to meet deadlines.
- Excellent problem-solving skills.
- Ability to adapt to the needs of the organization and employees.
- Proficient with Microsoft Office Suite or related software.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
- Graduate degree in human resources, business administration, public administration, or related field.
- Professional certification from SHRM or HRCI
- Experience using Workday.
- Experience in a higher education, academic, or research environment.
- Ability to quickly learn the organization's HRIS and talent management systems.
Salary Range
$67,500 + depending on qualifications
Working Conditions
- Work is performed in a standard office conditions
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- May work at various University locations in Austin, TX
- Texas residency required
Work Shift
- Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m.
- Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.