Senior Budget & Grants Analyst (Management Analyst, Sr) - Sheriff's Office

Job Summary The Senior Budget & Grants Analyst performs a variety of tasks in support of
departmental operations and services of the Sheriff’s Office. This position
administers the department’s contracts and grants, seeks additional revenue
through grant development and administration, and provides analysis and
performance monitoring of department programs, functions, and processes.
This position will have a key role in budget development and monthly budget monitoring.

The selected candidate will gather and analyze quantitative and qualitative
information to perform reviews, conduct analyses, and prepare/present reports
to program managers, agency leadership, and others. This position also has
responsibility for grant reporting to state and federal agencies, assisting in the
development of Requests for Proposals and assists in conducting reviews of
financial controls, information system controls and management controls. The
position is a team member of the Sheriff’s Administration and reports to the
Administrative Services Manager in charge of financial and budgeting.

This exempt, non-represented position requires strong organizational, analytical,
communication, and audit skills to be applied in a variety of County government
settings. This position will be on-site in person, in an office environment full time.

This position is governed by State Civil Service laws, which require specific
recruitment procedures, which can be found below in Selection Process.

This recruitment will be open until a sufficient number of applications have been
received. This posting may close at any time without further notification.

Qualifications

A Bachelor’s degree in economics, business/public administration or accounting and substantial and responsible relevant professional experience are essential. Technical training in contract administration, grant administration, quantitative analysis, and internal audit training is an advantage.

The ideal background would include:

• Experience working in a government financial management, financial planning, or internal audit organization

• Prior experience working for a national or regional public accounting or financial services firm.

• Experience managing the completion of projects and analyses with significant complexity and duration

• Extensive experience and proficiency using spreadsheet, word processing, flow charting, and presentation software

Any combination of education and experience demonstrating the ability to perform the work will be considered.

Knowledge of: grant administration; principles and practices of public sector organization and program operations; research methods; performance measures and program evaluation; monitoring compliance, financial systems; administrative analysis; personal computer applications, including spreadsheet, database
programs and work processing applications.

Ability to: understand, interpret and apply complex State and Federal regulatory requirements; analyze and solve complex contract or grant related issues; research and prepare concise, clearly written reports, proposals and recommendations; establish and maintain effective working relationships with officials from other agencies, departments and the public; develop outcome measures and evaluation tools; communicate ideas effectively both orally and in writing. Any combination of education, experience, and training that would demonstrate the ability to perform the work will be considered.

SELECTION PROCESS:

Application Review: Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview: (Pass/Fail based on 70%) Questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three to four-member interview panel who will ask the same position-related, preestablished written questions of all candidates. The panelists’ evaluations will be combined resulting in candidate interview scores.

Eligibility List: Successful candidate final scores will be ranked in order of high/low. All candidates who successfully pass the oral board interview process (70% or better) will be placed onto the Clark County Civil Service eligibility list for the Sheriff’s Office Specialist II position according to rank. Rank is established by the candidate’s oral board interview score. The Civil Service Commission will review and certify the list to be in effect for one year from the date of list certification.

Background Investigation*: Involves a comprehensive investigation based on information provided by finalist’s personal history statements (from high school years forward). Please see the Civil Service Process website for additional insight into Sheriff's Office qualifications. (https://www.clark.wa.gov/human-resources/civil-service-process)

Final Interview aka Rule of Five: When the Sheriff’s Office is ready, the top five candidates from the eligibility list will be invited to participate in the Sheriff’s final selection interview. (Note: the offer of employment is contingent on successfully passing a comprehensive background check, a drug test and a
polygraph exam).

Post Offer Process: Selected finalist will be given a polygraph exam, and be drug tested.

*The Background Standards for public safety positions in the Clark County Sheriff’s Office (CCSO) reflect the very high standards demanded of candidates for public safety job classifications and safety sensitive positions within county service. They are designed to identify the kinds of behaviors which are required of public safety officers serving the citizens of Clark County. Each candidate's past choices, judgments, and behaviors will be compared to these demanding standards. Candidates who fall short of demonstrating consistently sound decision making, maturity, and responsible past behaviors in each of these areas will not be further considered for employment in these critical positions. Each Standard represents an area that is essential for success in public safety employment.

CCSO identifies and selects only those individuals with the highest chance of success in their training and in continuing employment in these critical positions. Candidates are asked to critically assess their own background in light of these Standards before beginning the recruitment process.

Veteran’s Preference*

In accordance with the Revised Code of Washington (RCW 41.04.010), employment preference is given to veterans as defined by (RCW 41.04.07) who have received an honorable discharge or received a discharge for medical reasons with an honorable record. Qualifying candidates will receive 10% added to their final scores unless they are receiving military retirement. If qualifying candidates are receiving military retirement, 5% will be added to their final score. Veteran’s working for a city or county – who are called into active service for at least one or more years, may receive 5% to first promotional examinations only.

*NOTE: Veterans preference applies to all Clark County Sheriff’s Office civil service positions. Please provide a DD214.

Examples of Duties

Duties may include but are not limited to the following:

• Administer the department’s contracts and grants

• Prepare and present financial and management analyses

• Track expenditures and revenues and prepare monthly budget reports and year-to-date standings

• Communicate observations, analysis and recommendations to managers and staff at all levels

• Work with management and staff to help plan the implementation of recommendations for fund balance policy development and management

• Work collaboratively with department staff to review and assess controls

• Develop performance measures for government programs and collect and analyze performance data

• Plan, manage and complete assigned projects efficiently and effectively

• Gather and analyze quantitative and qualitative information to support organizational planning and resolution of issues

• Prepare complex reports and recommendations

• Advise and assist senior executives and managers and participate in the resolution of issues

• Plan, oversee, and carry out projects while including direction and coordination of assigned staff.

• Work with department management to gain an understanding of operations, practices and needs

• Analyze the financial and efficiency impacts of budget proposals and program plans;  prepare revenue forecasts

• Perform related duties as assigned

Salary GradeM2.202

Salary Range$7,117.00 - $9,963.00- per month

Close DateOpen Until FilledEqual Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. 
 

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.