Robert M. Stein, MD '68. FACC, FAHA Archivist & Head of Historic Collections

Number of Positions In Requisition

1



Job Details

The University Archivist (Center City) leads and manages the collection, organization, description and preservation of, and provides access to the Siegman Archives and the Center City collections of rare books, artifacts, and historic records. The University Archivist leads programming for the university and local archival communities based on the collections within the archives.

Job Description

Job Duties

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages, collects, organizes, and makes available the holdings of the Archives and the Special Collections in varied formats, including print and digital materials and artifacts. Determines the scope of the collection through internal deposits, purchases and donations.
• Provides reference and research guidance to internal and external parties seeking access to materials held in the archives collections.
• Supervises and directs the work of a full-time digital archivist whose responsibilities include
  * managing the Jefferson’s digital repository, the Jefferson Digital Commons.
• Collaborates with Academic Commons colleagues, senior academic officers and related leadership to implement best practices in the historic preservation of university activities. Builds relationships
  * with new academic partners and introduces and establishes archival practices as standard operating policy.
• At the behest of senior leadership, including the university president, prepares and makes presentations to the Board of Trustees, faculty, students, alumni, parents, about the history of the university.
• Collaborates with the Office of Institutional Advancement regarding potential gifts to Jefferson, including artifacts, furniture, works of art and named professorships. Curates on an ongoing basis
  * the exhibits and programming developed for the Jefferson alumni center.
• Prepares temporary and permanent exhibits singly or in collaboration with other Jefferson entities for display at Jefferson which showcase materials and resources in the Archives and Special
  * Collections
• Serves as instructor for history components in academic courses and special programs for other audiences. Works with key campus leaders on projects (signage, tours, special programs and
  * lectures) which incorporate Jefferson’s rich history.
• Maintains a current awareness of archival management trends and technologies.

Competencies (Knowledge, Skills, and Abilities Required):

• Demonstrated knowledge of archival theory and practice, national standards, relevant legal and ethical regulations (e.g. HIPAA, FERPA, and copyright), and best practices that govern the arrangement, description, preservation, and use of archival materials.
• Demonstrated understanding of the research process with historical documents, books, manuscripts, and other primary sources.
• Experience with collection development and management of analog, digitized, and born-digital collections; knowledge of metadata and other standards and best practices; and understanding of copyright and intellectual property issues of archival collections.
• Experience building and maintaining donor relationships and collaborating within a university community.
• Demonstrated understanding of the education and practice of medicine and health sciences.

Minimum Qualifications

• Master’s Degree in History with emphasis in archival administration or Masters of Library or Information Science from an ALA-accredited school with archival or records management training and experience.
• 4 years professional university or institutional archival experience.
• Demonstrated knowledge of archival theory and practice, national standards, relevant legal and ethical regulations, and best practices that govern the arrangement, description, and use of archival materials.
• Demonstrated understanding of the research process with historical documents, books, manuscripts, and other primary sources.
• Experience managing digital collections; knowledge of metadata and other standards for management of archival collections.
• Demonstrated ability to balance and complete multiple projects, set priorities, and work effectively in a rapidly changing environment

Additional Qualifications

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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