Real Estate Deal Analyst & Coordinator – Acquisitions & Transaction Management | Remote
Position Type: Part-Time to Full-Time, Remote
Schedule: 30+ Hours/Week | U.S. Business Hours
Industry: Real Estate Investing
About the Role
At Pavago, one of our clients is hiring a Real Estate Deal Analyst & Coordinator to help analyze investment opportunities and keep a growing real estate deal pipeline organized and moving efficiently from initial lead through closing.
This role combines real estate deal analysis, transaction coordination, pipeline management, CRM administration, and operational support. You’ll review property and transaction data while ensuring active deals stay on schedule, stakeholders remain aligned, and critical follow-ups are completed.
You’ll work closely with buyers, sellers, real estate agents, title companies, internal stakeholders, and external partners throughout the transaction lifecycle.
If you understand how real estate transactions work, enjoy working with numbers and deal data, and are exceptionally organized, this role is a strong fit.
What You’ll Own
Real Estate Deal Analysis
- Review property information, transaction details, and potential investment opportunities
- Analyze financial and operational data to support acquisition decisions
- Review deal structures and identify important considerations or potential risks
- Prepare clear deal summaries and recommendations for leadership
- Maintain accurate supporting information for investment opportunities
- Organize deal information so leadership can efficiently evaluate opportunities
- Flag missing information or potential concerns requiring additional review
Deal Pipeline Management
- Track active opportunities from initial lead through closing
- Maintain clear visibility into:
- Deal status
- Next steps
- Deadlines
- Follow-ups
- Closing milestones
- Ensure critical tasks and deadlines are completed on time
- Proactively follow up on outstanding action items
- Identify potential bottlenecks or risks before they delay transactions
- Keep stakeholders informed of deal progress and outstanding requirements
- Maintain accurate ownership and next steps across active opportunities
Transaction Coordination
- Coordinate communication between:
- Buyers
- Sellers
- Real estate agents
- Title companies
- Internal stakeholders
- External partners
- Schedule calls, meetings, and transaction-related follow-ups
- Ensure all parties have the information needed to keep transactions progressing
- Follow up proactively on outstanding documents, decisions, and next steps
- Track transaction milestones through closing
- Escalate delays or issues that could affect transaction timelines
CRM & Deal Documentation
- Maintain accurate CRM records, notes, activities, and deal statuses
- Keep property and transaction information organized and accessible
- Maintain current next steps and follow-up dates
- Prepare reports and supporting deal documentation
- Ensure CRM records accurately reflect each deal’s current status
- Maintain clean documentation throughout the transaction lifecycle
- Reduce missed follow-ups through disciplined CRM management
Reporting & Operational Visibility
- Give leadership clear visibility into the active deal pipeline
- Prepare deal status updates and pipeline reports
- Highlight:
- Upcoming deadlines
- At-risk transactions
- Outstanding follow-ups
- Potential bottlenecks
- Track progress across multiple active opportunities
- Help leadership quickly understand where each deal stands and what requires attention
Process Improvement
- Identify inefficiencies within deal and transaction workflows
- Recommend practical improvements to increase productivity
- Improve tracking, communication, and documentation processes
- Help create more scalable workflows as transaction volume grows
- Support initiatives designed to increase overall deal velocity
- Reduce preventable delays and coordination gaps
Requirements
- Experience in:
- Real estate operations
- Acquisitions
- Transaction coordination
- Deal management
- Similar real estate roles
- Strong analytical skills with the ability to evaluate property and transaction data
- Strong understanding of how real estate transactions progress from opportunity through closing
- Excellent organizational and project management skills
- Experience managing multiple active deals or projects simultaneously
- Experience using CRM systems
- Strong proficiency with Google Workspace
- Excellent written and verbal English communication skills
- Strong attention to detail and follow-through
- Ability to coordinate effectively with multiple stakeholders
- Ability to work independently in a remote environment
- Reliable internet connection
- Availability for 30+ hours per week during U.S. business hours
Preferred Experience
- Experience in:
- Real estate investing
- Wholesaling
- Acquisitions
- Dispositions
- Transaction coordination
- Familiarity with U.S. real estate transactions and terminology
- Experience using platforms such as:
- Podio
- Follow Up Boss
- REI BlackBook
- Similar real estate CRM systems
- Experience supporting high-volume real estate investment pipelines
- Experience coordinating directly with buyers, sellers, agents, and title companies
Tools & Technology
Podio | Follow Up Boss | REI BlackBook | Real Estate CRM Systems | Google Workspace | Google Sheets | Google Drive | Google Docs | Calendar & Scheduling Tools
What Makes You a Strong Fit
You’ll likely thrive in this role if you:
- Understand how real estate deals move from opportunity to closing
- Are comfortable reviewing property and transaction data
- Combine analytical thinking with strong operational execution
- Naturally keep deadlines, follow-ups, and documentation organized
- Can manage multiple active transactions without losing track of details
- Communicate proactively with buyers, sellers, agents, and partners
- Identify problems before they become deal-breaking delays
- Keep CRM records accurate without needing constant reminders
- Take ownership of outstanding tasks and follow-ups
- Work independently without requiring constant oversight
- Enjoy improving processes and finding ways to move deals faster
What a Typical Day Looks Like
Your day may start by reviewing the active deal pipeline, identifying upcoming deadlines, and checking which transactions require immediate attention.
You’ll review new opportunities and deal information, update CRM records, coordinate with buyers, sellers, agents, and title companies, and ensure outstanding documents and decisions are completed.
Throughout the day, you may prepare deal summaries, track transaction milestones, flag potential risks, and provide leadership with clear updates on where each opportunity stands.
You’ll also identify workflow gaps and help improve processes as transaction volume grows.
In short: you help evaluate investment opportunities while keeping real estate deals organized, visible, and moving efficiently from lead through closing.
Key Metrics for Success
- Deals progressing efficiently and on schedule
- Accurate and consistently updated CRM records
- Timely completion of transaction milestones
- Consistent completion of follow-ups and outstanding tasks
- Clear visibility into deal status and next steps
- Reduced transaction bottlenecks and delays
- Strong communication across buyers, sellers, agents, and partners
- Accurate and useful deal summaries
- Improved deal velocity
- Increased operational efficiency across the transaction pipeline
Why This Role Stands Out
- Direct exposure to a high-volume real estate investment operation
- Hands-on involvement across the full deal lifecycle
- Combination of analytical and operational responsibilities
- Direct interaction with buyers, sellers, agents, and title companies
- High ownership over pipeline organization and transaction execution
- Opportunity to improve and scale real estate workflows
- Fully remote environment with consistent U.S. business hours
- Long-term career growth opportunities into:
- Senior Deal Analyst
- Acquisitions Analyst
- Transaction Manager
- Real Estate Operations Manager
- Acquisitions & Investment Operations
Interview Process
- Initial Application Review
- Spark Hire One-Way Video Interview
- Client Interview
- Offer & Onboarding
Spark Hire Video Interview – Required
As part of the application process, all candidates are required to complete a one-way video interview through Spark Hire.
After completing the first step of your application, you’ll receive a Spark Hire invitation by email with instructions to record and submit your video responses.
Completion of the Spark Hire video is required to be considered for the next stage. Please check your inbox as well as your spam or junk folder for the invitation.
Apply Now
If you have experience in real estate operations, acquisitions, transaction coordination, or deal management and know how to keep multiple transactions organized and moving toward closing, we’d love to hear from you.
This is a strong opportunity for someone who combines real estate knowledge, analytical thinking, CRM discipline, and exceptional operational follow-through.
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