Project Coordinator

Job Description

The Project Coordinator provides day-to-day administrative and coordination support across APAC leadership operations, particularly for APAC Rising Dragon projects. This role will support scheduling, travel arrangements, meeting logistics, expense administration, and general team coordination across multiple countries and time zones.

The ideal candidate is organized, proactive, detail-oriented, and able to manage routine administrative and project tasks with accuracy and professionalism. This person should be comfortable working in a fast-paced regional environment, meeting deadlines and reporting to a Project Management Executive & EA to APAC President who oversees both executive support and broader regional responsibilities.

Key Responsibilities

1. Project coordination support

• Provide day-to-day administrative support for Rising Dragon-related activities and any ad-hoc duties assigned by his/her line manager
• Coordinate meetings across time zones, including calendar invites, room bookings in Singapore for ALT related onsite meetings, and logistics
• Support calendar management for recurring internal meetings and routine scheduling needs
• Maintain organized filing systems, trackers, team records, and documentation on SharePoints
• Support continuous improvement initiatives by identifying opportunities to enhance project coordination, reporting, and administrative processes.

2. Travel and expense support

• Coordinate travel bookings including flights, hotels, ground transportation, and itinerary preparation
• Assist with online/offline visa document collation and travel-related paperwork where required
• Support expense submissions, invoice tracking, and Concur-related administrative tasks
• Help monitor travel-related requests and follow up on pending approvals or submissions

3. Executive support assistance

• Support routine administrative tasks linked to Rising Dragon activities
• Help with calendar coordination and administrative follow-up for selected stakeholders as required
• Support the manager in handling day-to-day executive support tasks efficiently and accurately
• Handle ad hoc tasks assigned by the line manager

Qualifications

• Diploma or degree in Business Administration, Project Management or related discipline preferred
• Preferably 6-8 years of experience in project coordination and administration, team support, executive support.
• Proficient in MS Office and calendar management.
• Strong communication, organizational and interpersonal skills.
• High level of discretion, attention to detail, and follow-through
• Result-oriented, good analytical skills, have problem-solving ability
• Willing to learn and support in a fast-moving environment to meet deadlines
• Proactive with good follow-up discipline
• Able to work independently under pressure on routine matters

Additional Information

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://nielseniq.com/global/en/info/niqs-ai-safety-policies/

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

Want to keep up with our latest updates?

Follow us on: LinkedIn | Instagram | Twitter | Facebook

Our commitment to Diversity, Equity, and Inclusion

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence.  All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion

Company Description

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ, is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit NIQ.com.