Job Posting Title:
Program Coordinator - Arabic Flagship Program
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Hiring Department:
Department of Middle Eastern Studies
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt from FLSA
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Earliest Start Date:
Oct 26, 2026
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Position Duration:
Expected to Continue Until May 31, 2028
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Location:
UT MAIN CAMPUS
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Job Details:
Purpose
This position will serve as the primary administrative contact for the Arabic Flagship Program (AFP), housed within the Department of Middle Eastern Studies. This position is grant-funded through at least 5/31/2028.
Responsibilities
- Program Coordination: Conduct AFP admissions and new student orientations. Assign language partners and manage the language partner program. Advise all AFP students. Conduct recruitment and development outreach and advising strategy with AFP Director and DMES staff. Review applications for and distribute student support. Determine cultural event programing with AFP director and associate director. Facilitate student applications for overseas programs and conduct pre-departure orientation series. Establish agendas, guide discussions, and participate in decision-making processes at weekly AFP director meetings. Represent the Flagship at on-campus events, national conferences, meetings, and public initiatives as AFP program coordinator.
- Grant Reporting and Funds Management: Work with the director to manage and develop grant budgets, draft, compile and submit reports to the National Security Education Program and other funders; manage and advise in relation to program and student support budgets, including coordination with OSP on submissions, sub-awards and accounts set-up.
- Personnel management: Manage AFP Graduate Research Assistant and several hourly employees. Establish andprioritize tasks and deadlines, track progress, and coordinate schedules to accomplish program objectives. Evaluate hourly employees’ performance and develop hiring strategy.
- Oversight of Accounting and Appointments: Manage program and student support budgets. Track all AFP financial transactions to ensure all appointments and payments for staff, faculty, and teaching assistants are processed properly in collaboration with DMES staff. Work with AFP director to set purchasing priorities.
- Program Management and Evaluation: Oversee and evaluate all AFP administrative procedures. Evaluate program effectiveness. Approve the scheduling of ongoing AFP programs, initiatives, events, visitors, deadlines, projects, andNational Language Flagship assignments. Administer proficiency exams and analyze student proficiency data. Collect and analyze data for program evaluation.
- Other related functions as assigned.
Required Qualifications
Bachelor's degree. Three years of experience in coordinating activities of a program or project, to include some combination of budget management, events planning and logistics, staff supervision, workflow planning and prioritization, program reporting and evaluation, grant administration, and coordinating an educational program. Experience working and communicating directly with students in an academic setting. Professional demeanor and excellent interpersonal skills with demonstrated ability to work and prioritize multiple tasks simultaneously, many with deadlines. Demonstrated ability to effectively use computer applications, including Microsoft Office.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Arabic language experience. Working knowledge of relevant policies and procedures at UT Austin. Experience coordinating a study abroad program. Experience working or living in an international environment. Experience with international students and faculty. Knowledge of a foreign language and foreign language learning processes.
Salary Range
$54,000
Working Conditions
- May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- Occasional movement and walking/tabling around campus and occasional lifting.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.