Office Manager, Japan

Work Location:

Tokyo, Japan

Hours:

40

Line of Business:

Administration

Pay Details:

We’re committed to providing fair and equitable compensation to all our colleagues. As a candidate, we encourage you to have an open dialogue with a member of our HR Team and ask compensation related questions, including pay details for this role.

Job Description:

Role Overview

TD Asset Management Japan is seeking an experienced Office Manager to support the ongoing growth and day-to-day operations of our Japan office.

This is a broad, hands-on role combining office management, facilities coordination, administration, employee support, vendor management and business support responsibilities. As part of a growing office, the successful candidate will be someone who enjoys variety, takes ownership, and is willing to step outside traditional role boundaries to help the team succeed. We are looking for a proactive team player who can adapt to evolving business needs and serve as a trusted point of contact for both employees and external stakeholders. This role is best suited to an individual who is flexible, collaborative and willing to contribute across a broad range of responsibilities as the Japan office continues to grow and evolve.

 

Key Responsibilities

• Manage the day-to-day operations of the Japan office, ensuring a professional, efficient and well-functioning workplace.
• Coordinate office facilities, supplies, occupancy matters, access controls, visitor management and relationships with building management.
• Manage relationships with external vendors and service providers, including administrative, facilities and office-related contracts.
• Coordinate business travel arrangements, expense administration and related insurance processes in accordance with company policies.
• Support employee onboarding and offboarding activities and liaise with internal stakeholders on employee-related administrative matters.
• Coordinate meetings, business visits, presentations and office events.
• Maintain office records, company documentation, invoices, contracts and other administrative processes.
• Support mail handling, courier services, office inventory management and general office administration.
• Provide administrative and operational support to business teams, including Front Office stakeholders, as required.
• Assist with office initiatives, projects and ad hoc activities that support the continued growth of the Japan business.
• Foster a collaborative environment and demonstrate flexibility in supporting the broader team wherever needed.

 

Qualifications & Experience

• Prior experience in office management, administration, executive support, facilities management or a similar role.
• Strong organizational and multitasking skills with the ability to manage competing priorities independently.
• Experience coordinating with vendors, building management, external service providers and internal stakeholders.
• Strong attention to detail and ability to handle confidential information professionally and discreetly.
• Excellent communication and interpersonal skills.
• Native or business-fluent Japanese and strong English language proficiency.
• Proficiency in Microsoft Office applications.
• Demonstrated ability to work in a dynamic environment with a hands-on, service-oriented mindset.
• Experience within financial services, asset management or a corporate environment is preferred.
• Enjoys taking ownership, solving problems, supporting colleagues and helping build a positive workplace culture

 

Who We Are

TD Securities is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investment we make in our colleagues to help them, and their families achieve their well-being goals. Total Rewards at TD includes a base salary and several other key plans such as health and well-being benefits, including medical coverage, paid time off, career development, and reward and recognition programs.

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.
 
Colleague Development 

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. 

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.  

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.
 

Interview Process 
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation 

If you require an accommodation for the recruitment / interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.