IM UAM PMO Analyst

Accountabilities

• Internal Team Operations: Coordinate team meetings, workshops, training sessions, off-sites, and engagement activities. Prepare agendas, document meeting minutes, track action items, and ensure timely follow-up on decisions and commitments.

• Planning and Objective Tracking: Support the definition, monitoring, and reporting of team goals, objectives, activity plans, milestones, and deliverables to maintain alignment with strategic priorities.

• Resource and Workforce Planning: Assist with resource allocation, capacity planning, and workforce visibility. Maintain resource management dashboards and availability reports to support effective planning and decision-making.

• Onboarding Coordination: Organize onboarding activities for new employees, contractors, and team members, ensuring the necessary information and coordination are in place.

• Management Reporting and Executive Insights: Develop and maintain executive dashboards, KPI scorecards, and operational reporting tools. Prepare weekly, monthly, quarterly, and ad hoc reports to communicate performance and support leadership decisions.

• Data Consolidation and Analysis: Gather and consolidate information from multiple sources, analyze operational data, identify trends and performance gaps, and translate findings into actionable business insights.

• Stakeholder Coordination: Act as a central point of coordination for internal team activities and communications. Gather information from stakeholders, communicate priorities and decisions, and ensure alignment across teams.

• Executive Presentations and Communications: Create clear, compelling presentations, visual reports, newsletters, and other communication materials tailored to different audiences, including senior leadership.

• Process Improvement and Automation: Identify opportunities to improve reporting capabilities, standardize processes, automate recurring tasks, and enhance existing workflows and operational tools.

• Operational Governance: Promote best practices in planning, reporting, documentation, and team governance while supporting consistent execution and continuous improvement.

• Cross-Functional Collaboration: Work closely with leadership and colleagues across finance, technology, and other business functions to support transformation initiatives and improve operational effectiveness.

Requirements:

• Education: Bachelor's degree or university-level qualification in Finance, Economics, Business Administration, Information Technology, Engineering, or a related field.

• Professional Experience: 3–5 years of experience in project management, PMO support, business operations, communications, training coordination, or related activities.

• Reporting and Data Analysis: Experience consolidating data from multiple sources, monitoring performance metrics, preparing management reports, and translating information into meaningful insights.

• Presentation and Visualization Skills: Excellent presentation design, visual communication, and graphical storytelling abilities, with a proven capacity to turn complex data and information into clear, engaging, executive-ready dashboards, reports, and presentations.

• Technical Proficiency: Familiarity with Microsoft Excel, PowerPoint, Power BI, Power Automate, Power Apps, Smartsheet, Jira, Microsoft Planner, or comparable reporting, project management, and workflow automation tools.

• Communication Skills: Excellent written and spoken English, with the ability to communicate priorities, summarize complex information, and collaborate effectively with stakeholders at different organizational levels.

• Planning and Organizational Skills: Strong attention to detail, time management, coordination, and prioritization skills, with the ability to manage multiple activities and deadlines simultaneously.

• Resource Management: Knowledge of workforce planning, resource allocation, and capacity management practices is an advantage.

• Industry Experience: Exposure to the life sciences, pharmaceutical, healthcare, or broader regulated industries is beneficial.

• Project Management Certifications: CAPM, PMP, PRINCE2, Agile, or other relevant certifications are considered an advantage.

• Collaboration and Adaptability: Strong teamwork, interpersonal, and relationship-building skills, with the ability to work effectively in a hybrid and internationally distributed environment.

• Continuous Improvement Mindset: A proactive, analytical, and process-oriented approach to identifying inefficiencies, improving reporting standards, and supporting operational excellence.

• Work Arrangement: Ability to work on-site at least three days per week, with up to two remote workdays in accordance with the applicable flexible working policy.

• Travel Requirements: Willingness to undertake up to 10% domestic and/or international travel when required.

Benefits:

• Work arrangement: Hybrid working model, with a minimum of three days per week on-site and up to two remote workdays.

• Professional development: Opportunity to build expertise in PMO operations, resource planning, business reporting, and finance transformation.

• Technology exposure: Hands-on experience with business intelligence, data visualization, workflow automation, and project management tools.

• Cross-functional collaboration: Work closely with leadership and multidisciplinary teams in an international healthcare and life sciences environment.

• Career growth: Opportunity to strengthen project coordination, analytical reporting, executive communication, and operational governance capabilities.

• Continuous improvement: Contribute to initiatives that enhance team productivity, reporting efficiency, and data-driven decision-making.

• Inclusive work environment: Join a workplace that values diversity, collaboration, individual contributions, and different perspectives.

• Compensation and additional benefits: Salary range, healthcare coverage, paid leave, bonuses, retirement benefits, and other specific perks were not detailed in the provided job description.