Human Resources Assistant - Coordinator

Hiring Profile

Question

Comments

Job Title/Position

Human Resources Assistant/Coordinator

Headcount

How many people with this profile do you need to hire?

1

Job Responsibilities

Describe the job role and the day-to-day tasks involved.

HR Operations & Compliance

• Maintain accurate employee data in HRIS (Workday, SuccessFactors, BambooHR) and ensure compliance with global standards.
• Coordinate onboarding/offboarding workflows, including digital provisioning and virtual orientation.
• Manage HR shared inboxes and ticketing systems; resolve queries promptly.
• Support benefits administration and global compliance audits (ISO, SOC2, GDPR).

Recruitment Coordination

• Schedule interviews across multiple time zones using smart scheduling tools.
• Post job descriptions on ATS and external platforms; ensure brand consistency.
• Manage candidate communications and pre-boarding tasks.
• Track recruiting metrics and maintain dashboards for data-driven insights.

People Programs & Engagement

• Assist in global HR initiatives: performance cycles, engagement surveys, DEI programs.
• Prepare communications and resources for policy rollouts and change management.
• Collect feedback and compile reports for leadership decision-making.

Administrative Support

• Provide calendar and meeting support for HR leadership.
• Draft presentations, reports, and internal communications.
• Maintain confidentiality of sensitive information.

Qualifications

Describe the qualifications the staff must have in terms of skills and capabilities

Qualifications:

• 2–4 years in HR coordination or recruiting support (tech or global environment preferred).
• Proficiency with HRIS/ATS tools and productivity platforms (Microsoft 365, Google Workspace).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work across global time zones and adapt to rapid change.

Competencies/Personality Traits

Core Competencies

• Operational Excellence: Accuracy and process discipline.
• Service Orientation: Proactive and responsive support.
• Communication: Clear, concise, and audience-focused.
• Collaboration: Effective cross-functional teamwork.
• Adaptability: Thrives in dynamic, tech-driven environments.
• Integrity: Handles confidential data with discretion.

Personality Traits

• Analytical
• Responsible
• Organized
• Not afraid to ask questions/help
• Emotionally intelligent

Prior Experience

Describe the prior working experience a candidate should have.

2 to 4 years

Performance Measurement

How can we measure performance for this job profile (KPIs/Metrics/Targets)

Working Hours

Describe the work schedule the staff will follow Eg. 9am-6pm AEST.

8:30am to 5:00pm EST

Reporting to

To whom will the staff be reporting to?

Originally posted on Himalayas