HR Administrator

We are currently looking for a dedicated and committed Human Resources Administrator to join our HR Team and to provide local administrative support principally to our Berlin office.

Position responsibilities:

• Provide administrative support to the department’s daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.

• Be responsible for beginning to end on-boarding process for new joiners or re-hires (employees and interns), including preparing or requesting employment contracts and other necessary documents

• Conduct new hires Orientation Sessions

• Respond to basic Recruitment queries about employment conditions, salary structure, and eligibility to work

• Respond to New Hires queries about employment conditions and provide support in onboarding related questions

• Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner)

• Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner

• Responsible for Contract Renewals and Changes

• Learn and assist with maternity, parental and paternity leave processes

• Ensure that the HRIS system and other databases and trackers are up to date at all times, prepare reports when needed

• Manage the HR inbox and act as the first point of contact to employees writing with queries

• Provide support and assistance in general HR projects and initiatives

Job requirements

• Bachelor’s degree or equivalent

• Professional working proficiency with strong written and verbal communication skills in both German and English

• Previous experience in an Administrative or Customer Service role

• Great organizational skills and attention to detail

• Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace

• Positive attitude and ability to maintain professionalism at all times

• Good knowledge of MS Office

Desired skills and experience:

• Prior experience working with HRIS software 

• Native German speaker