Founder's Associate, Operations
Remote · Worldwide
Source: Himalayas. This job was published on Himalayas; you apply there.
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Listed on Himalayas. You apply through their page. We never charge applicants.
Pay
$12K–$20K/yr
Published in the job listing
Prepare for this job
Free on every jobLikely interview questions
Prepare for this interviewAt a glance
- Education
- Bachelor's
Skills mentioned
About the role
About us
Discovered Labs is a search and AI visibility agency working with B2B SaaS companies.
The role
You'll run the operational backbone of the company: money in, money out, people in, and every process we haven't automated yet. Your job is to make sure nothing falls through the cracks, and then to make sure it can't.
What you'll do
Money out
Process supplier bills and expenses, and prepare payment runs for founder approval
Prepare monthly contractor payroll across currencies, check it against agreed rates, and send it for approval
Track affiliate and referral partners, calculate commissions and prepare payouts
Money in
Raise client invoices and keep the receivables list current
Chase late payments politely and persistently, and escalate when needed
Keep a simple weekly cash position for the founders
People and onboarding
Run onboarding and offboarding for contractors and clients: contracts, accounts, tool access, checklists
Keep contractor records, agreements and rates up to date
Everything else
Take on any manual process the founders hand you, document it, and automate it where you can
Run founder projects from start to finish and keep a weekly list of open items
Be the main contact for our UK accountant on document requests
You have
1 to 3 years in any role involving operations, admin, finance, customer work or STEM. Strong recent graduates are welcome
Regular, hands-on use of AI tools like Claude, Claude Code or Codex in your daily work. You can show us something you've built or automated with them
Clear written and spoken English: you'll be emailing clients, contractors and partners
You're comfortable talking to clients about money, and you can chase a late payment while keeping the relationship warm
You figure things out: when something's manual, you hack together a fix with Claude, Codex or no-code tools without being asked
Nice to have
Any exposure to invoicing, payroll or bookkeeping
Experience at a startup or agency
Has connected AI tools to other software (MCP, APIs, Zapier, n8n)
Familiar with Stripe, Xero/QuickBooks, Notion or ClickUp
What we offer
Training on every process, then real ownership of it
Direct access to the founders and a clear path to grow into a Chief of Staff role
Fully remote, +-4 hours with CET
How to apply
Send us your CV and a Loom of up to 3 minutes. Share your screen and show us something you've built or automated with AI, such as Claude, Codex or ChatGPT. Explain it as you would to a client who isn't technical: what problem it solves, how it works and how much time it saves.
Shortlisted candidates get a 30-minute take-home task by email. If that goes well, you'll have one call with a founder.
Originally posted on Himalayas