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OutsourcedInListed on Himalayas
Executive Assistant to CEO - AU Business Support
Remote · Philippines
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At a glance
- Experience asked
- 10+ years
- Education
- Master's
Skills mentioned
crmhubspotsalesforce
About the role
Executive Assistant to CEO - AU Business Support (Remote)
Work From Home | Full-Time | AU Hours | PH-Based
About the Role
We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.
This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.
Key Responsibilities
- Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
- Handle inbound and outbound calls with clients, stakeholders, and internal teams
- Manage the CEO's calendar, meetings, appointments, and daily priorities
- Coordinate meetings, agendas, action items, and follow-ups
- Prepare reports, summaries, presentations, and executive-level documents
- Track tasks across multiple priorities and ensure deadlines are met
- Act as a gatekeeper to protect the CEO's time and remove inefficiencies
- Maintain confidentiality across all CEO-related matters
Requirements
- 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK
- Near-perfect written and spoken English
- Strong phone presence with excellent communication and professionalism
- Proven ability to work independently and make decisions confidently
- Highly organised with excellent attention to detail
- Fast, responsive, and execution-focused
- Experience working in fast-paced or high-performance environments
Systems & Tools
- Microsoft Office (Outlook, Excel, Word) – Essential
- Google Workspace
- CRM systems such as HubSpot or Salesforce
- VoIP and communication tools such as Zoom or Microsoft Teams
What Success Looks Like
- CEO inbox is fully managed with no backlog or missed opportunities
- Calls and client communication are handled professionally
- Calendar and meetings run efficiently without conflicts
- Follow-ups and tasks are completed without needing reminders
- CEO can focus on higher-level priorities due to strong support
Why Join Us?
- Full-time, stable remote role
- Direct exposure to senior leadership
- High-impact position with strong growth potential
- Work with an Australian business in a fast-paced environment
Originally posted on Himalayas