Document Control Specialist

Accountabilities:

• Administer document management guidelines and provide governance over document control standards across active projects.
• Create and manage document and drawing review sessions through Autodesk Forma and Bluebeam, including formal reviews and Concurrent Design Reviews.
• Coordinate reviewers according to project distribution matrices, establish review periods and deadlines, and follow up on outstanding comments and approvals.
• Compile reviewer feedback into comment logs and issue consolidated comments to document issuers through formal transmittals.
• Maintain comprehensive logs of documents under review, assigned reviewers, deadlines, transmittals, and outstanding actions across projects.
• Support project kickoffs by establishing document placeholders, numbering structures, and folder locations for anticipated deliverables.
• Launch and maintain project sites in Forma, applying standardized folder structures and appropriate access permissions.
• Assemble procurement packages using engineering requisitions and referenced documentation, ensuring all required materials are complete and current before issuance.
• Verify that documents included in project and procurement packages reflect the latest registered revisions.
• Prepare weekly progress reports covering open transmittals, documents under review, upcoming deadlines, and outstanding actions.
• Provide monthly updates on project milestones, document progress, and unresolved action items.
• Log new and revised documents in Forma and provide scheduled status reports to project teams.
• Coordinate with internal teams to track assignments, project updates, deliverables, and outstanding tasks.
• Evaluate document progress and performance, identify problem areas, and recommend corrective actions.
• Support project change management processes, procedures, and systems.
• Manage system access, including permission audits, new user setup, and access removal.
• Provide first-line technical support for Forma and Bluebeam, escalating platform issues when necessary.
• Support the Document Control Manager with developing and maintaining SOPs, templates, forms, guidelines, and other documentation standards.
• Integrate document control systems with Google Workspace and other internal platforms as required.
• Perform additional document control activities and project support tasks as assigned.

Requirements:

• 5+ years of experience in document control or a related role supporting engineering, procurement, construction, or similar document workflows.
• Strong proficiency with Google Workspace, including Gmail, Docs, Sheets, and Drive.
• Working knowledge of Autodesk Construction Cloud/Forma and Bluebeam Revu, or the ability to learn these platforms quickly.
• High school diploma required; a bachelor’s degree in construction management, engineering, or a related field is preferred, with equivalent professional experience also considered.
• Strong written and verbal communication skills, including the ability to present information to groups and collaborate effectively across functions.
• Highly organized and detail-oriented, with the ability to manage high volumes of documentation, deadlines, and concurrent project requirements.
• Ability to identify risks early, communicate directly, follow through on commitments, and make sound decisions when information is incomplete.
• Comfortable taking ownership of work and operating with minimal oversight while working under the direction of Document Control and Project/Program Managers.
• Ability to work effectively in a fast-paced environment where priorities can change and processes are continuously evolving.

Benefits:

• Subsidized health, dental, and vision insurance.
• Equity options in a rapidly growing startup environment.
• 401(k) with a 4% employer match.
• Unlimited paid time off.
• Parental leave.
• Healthcare and dependent care Flexible Spending Accounts (FSA) or Health Savings Account (HSA).
• Commuter benefits where applicable.
• Opportunities to collaborate in person during periodic team and company onsite events.
• Remote work environment with flexibility depending on business and project needs.
• Opportunity to help build scalable document control systems supporting major infrastructure projects.