Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.
This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:
- Accurate
- Complete
- Organized
- Audit-ready
If you are:
- Extremely detail-oriented
- Organized and process-driven
- Comfortable working with repetitive, high-volume tasks
- Strong with Excel, CRM systems, and data validation
This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)
- Enter and update records across:
- Salesforce
- HubSpot
- Airtable
- Microsoft Excel
- Google Sheets
- Cross-check data against:
- Contracts
- Invoices
- Customer records
- Internal documentation
- Identify and correct:
- Duplicate entries
- Missing information
- Incorrect records
- Formatting inconsistencies
Data Cleaning & Maintenance
- Clean and standardize datasets using:
- Filters
- Pivot tables
- Formulas
- Sorting tools
- Maintain consistent formatting and naming conventions
- Perform recurring data audits to ensure long-term data integrity
File & Record Organization
- Maintain organized digital records across:
- Google Drive
- SharePoint
- Dropbox
- Ensure files are:
- Properly named
- Structured
- Version-controlled
- Easy to retrieve
Reporting & Cross-Functional Support
- Generate daily and weekly operational reports including:
- Data update logs
- Audit summaries
- Transaction tracking reports
- Support teams across:
Compliance & Data Integrity
- Maintain confidentiality of sensitive business and customer data
- Follow data handling standards aligned with:
- GDPR
- HIPAA
- CCPA
- Internal compliance procedures
- Ensure records remain clean and audit-ready at all times
Process Improvement
- Identify recurring data quality issues
- Suggest improvements to:
- Templates
- Forms
- Data entry workflows
- Automation opportunities
- Help reduce manual errors and improve operational efficiency over time
What Success Looks Like
- Data remains accurate, organized, and reliable
- Reports are delivered on time without errors
- CRM systems stay clean and up to date
- Minimal duplicate or missing records
- Teams can confidently rely on business data
What Makes You a Strong Fit
- Extremely detail-oriented and accuracy-focused
- Organized and highly dependable
- Comfortable managing repetitive, process-driven work
- Able to work independently with minimal supervision
- Strong sense of ownership over data quality
Requirements (Must-Have)
Experience
- 1–2 years of experience in:
- Data entry
- Administrative support
- Clerical operations
- Data management roles
Core Skills
- Strong proficiency with:
- Microsoft Excel
- Google Sheets
- Experience using:
- Salesforce
- HubSpot
- Airtable
- Similar CRM systems
- Strong typing speed and accuracy
- Ability to manage high-volume data updates efficiently
- Strong written English communication
Nice to Have
- Experience in:
- Healthcare
- Finance
- Logistics
- E-commerce
- Compliance-heavy industries
- Exposure to:
- Basic SQL
- Google Apps Script
- Data automation tools
What a Typical Day Looks Like
- Update records across CRM systems and spreadsheets
- Audit datasets for accuracy and completeness
- Cross-check records against source documents
- Generate reports for internal departments
- Organize and maintain digital documentation
- Support teams with operational data requests
In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate below 1%
- Same-day or next-day completion of updates
- Timely and accurate reporting
- Clean, structured, audit-ready datasets
Why This Role Stands Out
- High ownership of business-critical operational data
- Clear expectations and measurable performance metrics
- Cross-functional exposure across sales, finance, HR, and operations
- Opportunity to grow into:
- Operations roles
- Reporting roles
- CRM administration
- Data operations positions
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + accuracy assessment)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Take pride in clean, accurate work
- Thrive in structured, execution-focused environments
- Catch small details others miss
- Enjoy keeping systems organized and reliable
This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.