Contracts Manager

Accountabilities:

• Oversee the administration of assigned customer contracts from award through completion and closeout, ensuring contractual requirements are accurately documented, communicated, and fulfilled.
• Serve as the subject matter expert for Contracts Administration, providing authoritative guidance on complex contractual matters and compliance requirements.
• Review contracts, modifications, solicitations, amendments, and related documents to identify obligations, risks, financial exposure, and operational impacts.
• Monitor contract performance, funding levels, contract ceilings, periods of performance, option periods, deliverables, reporting requirements, and other critical milestones.
• Interpret and apply the Federal Acquisition Regulation (FAR), applicable agency supplements, contract clauses, and customer-specific requirements.
• Review and advise on contract modifications involving funding actions, scope changes, labor categories, contract line items, periods of performance, and other contractual adjustments.
• Identify potential contractual risks and compliance concerns, recommend appropriate actions, and escalate issues when necessary.
• Maintain complete, accurate, and current contract files, records, and supporting documentation in accordance with organizational requirements.
• Support contract closeout activities and ensure all required actions and documentation are completed accurately and on time.
• Manage, mentor, and provide day-to-day guidance to a team of up to five Contracts Administrators.
• Assign and prioritize workloads based on contract obligations, deadlines, and business needs, while reviewing team deliverables for accuracy, completeness, and compliance.
• Develop team capabilities through structured training, coaching, knowledge sharing, and hands-on mentorship.
• Establish consistent standards for contract administration and provide performance feedback and support employee development activities.
• Serve as the escalation point for complex contractual questions and identify knowledge gaps requiring additional training.
• Partner with Program Managers, Finance, Operations, and other internal stakeholders to clarify contractual obligations and support compliant contract performance.
• Translate complex contract language into clear, actionable guidance and provide timely responses to internal customer inquiries.
• Identify opportunities to improve contract administration processes, systems, documentation, templates, and internal controls.
• Support the implementation and optimization of contract management systems and related tools.
• Assist leadership with reporting, metrics, and visibility into contract status, compliance, risks, and upcoming actions.
• Stay informed about changes to government contracting regulations, agency supplements, and industry practices that affect contract administration.

Requirements:

• Bachelor's degree in Business Administration, Contracts Management, Finance, Accounting, or a related field; equivalent relevant experience may be considered.
• At least 8 years of progressive experience in U.S. government contract administration, including significant experience independently managing complex contracts.
• Demonstrated subject matter expertise in government Contracts Administration and a strong working knowledge of the FAR and applicable agency supplements.
• Experience administering a range of U.S. government contract types, such as Firm-Fixed-Price, Time-and-Materials, Cost-Reimbursement, and/or Indefinite-Delivery/Indefinite-Quantity contracts.
• Proven ability to review and interpret contracts, modifications, solicitations, contractual clauses, and related documentation.
• Experience managing contract modifications, funding actions, option periods, periods of performance, contract line items, and other contractual changes.
• Demonstrated ability to identify, assess, and communicate contractual risks and compliance obligations.
• Previous experience supervising, mentoring, training, or providing technical leadership to Contracts Administrators or similar professionals.
• Strong organizational skills and the ability to manage multiple contracts, competing priorities, and deadlines simultaneously.
• Excellent written and verbal communication skills, including the ability to explain complex contractual requirements to technical and nontechnical audiences.
• Strong analytical, problem-solving, and decision-making abilities, with sound judgment and appropriate escalation practices.
• Exceptional attention to detail, accuracy, accountability, and commitment to meeting contractual obligations.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Availability during normal business hours and the ability to support multiple client companies across different time zones.
• Ability to maintain a dedicated, productive workspace and travel occasionally to the Huntsville, Alabama headquarters for training or business needs.

Preferred Qualifications:

• Professional certification such as Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), or an equivalent credential.
• Experience supporting small businesses and/or 8(a) government contractors.
• Familiarity with Deltek Costpoint or similar government contracting systems.
• Experience using contract lifecycle management (CLM) platforms.
• Experience developing and delivering contracts training.
• A track record of establishing or improving contract administration processes, procedures, and internal controls.
• Experience supporting government contract audits, reviews, or compliance assessments.

Benefits:

• Annual salary range of $100,000–$150,000 USD.
• Hybrid remote work arrangement with occasional onsite visits to the Huntsville, Alabama headquarters.
• Medical, dental, and vision insurance, with employee-paid premiums.
• 401(k) retirement plan with company matching and a Roth IRA option.
• Employer-paid life insurance and accidental death and dismemberment (AD&D) coverage.
• Short-term and long-term disability insurance.
• Flexible Spending Accounts (FSAs).
• Paid time off and holidays.
• Professional development opportunities.
• Employee perks and discounts.