Contract Risk Management Specialist I/II/Sr

The Contract Risk Management Specialist I/II/Sr is responsible for the preparation, administration, processing, and maintenance of commercial contracts, amendments, and transaction confirmations. This position ensures contractual documentation is accurate, timely, and compliant with established company policies, procedures, and regulatory requirements.

This role works collaboratively with Commercial, Legal, Credit, Risk, Accounting, and other internal stakeholders to facilitate contract execution, maintain accurate contract records, resolve discrepancies, and support daily commercial operations. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

The Contract Risk Management Specialist I/II/Sr responsibilities include but are not limited to:

Contract Administration and Management

• Prepare, review, process, and maintain commercial contracts, amendments, exhibits, and transaction confirmations in accordance with the Financial Risk and Credit Policy (FRCP), Delegation of Authority (DOA), and established company procedures.
• Coordinate the internal and external routing, approval, execution, and distribution of contractual documents to ensure timely completion.
• Process contract name changes, assignments, amendments, and other modifications to existing agreements.
• Draft and refine contract language as needed, coordinating with Legal to obtain appropriate review and approval of proposed changes.
• Monitor contract status and follow up with internal stakeholders and counterparties to facilitate timely execution and resolution of outstanding items.
• Ensure contractual documentation is properly executed, maintained, and accessible in designated contract management systems.

Transaction Confirmations and Compliance

• Prepare, process, and validate incoming and outgoing transaction confirmations to ensure accuracy and consistency with underlying commercial transactions.
• Review transaction confirmations for discrepancies and coordinate with Commercial, Risk, Legal, and counterparties to resolve identified issues.
• Monitor confirmation processing timelines and ensure compliance with applicable policies, procedures, and regulatory requirements.
• Maintain accurate records of confirmation activity and support internal controls, audit requirements, and compliance reviews.

Systems and Data Management

• Create, maintain, and update customer and counterparty account records in contract management databases, Salesforce, and Energy Trading and Risk Management (ETRM) systems.
• Ensure the accuracy and completeness of contract information, customer records, and related documentation across applicable systems.
• Research and resolve contract data discrepancies, collaborating with internal stakeholders to maintain data integrity.
• Participate in system testing, enhancements, and implementation activities related to contract management processes.

Cross-Functional Collaboration

• Collaborate with Commercial, Legal, Credit, Risk, Accounting, and other stakeholders to facilitate contract processing and resolve contract-related matters.
• Provide guidance to Commercial and other internal stakeholders regarding contract documentation requirements, processing procedures, and approval workflows.
• Respond to contract-related inquiries and provide timely, accurate information to internal and external stakeholders.
• Retrieve, organize, and compile contracts and supporting documentation in response to requests from Legal, Audit, Accounting, Commercial, and other departments.

Reporting and Process Improvement

• Prepare and maintain reports identifying contract status, expiration dates, outstanding documentation, and other key contractual information.
• Maintain and update contract-related procedures, process documentation, and reference materials.
• Identify opportunities to improve contract administration workflows, data accuracy, and operational efficiency.
• Participate in departmental projects and cross-functional initiatives involving contract administration, system enhancements, and process improvements.
• Assist with training and knowledge sharing related to contract procedures, systems, and established policies.

Required Experience and Skills:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred, or equivalent relevant work experience.
• 2+ years of experience in contract administration, commercial operations, energy marketing, or a related business function.
• Strong organizational skills with the ability to manage multiple assignments and competing deadlines.
• Excellent attention to detail and commitment to accuracy in contractual documentation and data management.
• Effective written and verbal communication skills, including the ability to work collaboratively with cross-functional teams and external counterparties.
• Ability to interpret contractual terms, identify discrepancies, and escalate issues appropriately.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to exercise sound judgment, maintain confidentiality, and work independently within established guidelines.

Preferred Experience and Skills:

• 4+ years of relevant work experience.
• JD degree preferred.
• Familiarity with energy industry contracts, transaction confirmations, and commercial operations is a plus.
• Experience with Salesforce, ETRM systems, electronic signature platforms, or other contract management applications preferred.

Remote work is being considered for this role excluding the following states: California, Connecticut, Delaware, Illinois, Indiana, Louisiana, Massachusetts, Michigan, New Jersey, New York, and Tennessee unless willing to relocate.

Originally posted on Himalayas