Construction Operations & Estimating Coordinator - Freelance, Remote

The client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely. This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building. You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected.

• Manage Contractor Foreman daily, including job scheduling and status updates
• Coordinate with clients and suppliers on timing, materials, and job details
• Keep jobs, schedules, and records current and accurate

• Create and maintain estimate templates
• Enter customer information into estimates
• Prepare, export, and send estimates, pulling data from Xactimate as needed
• Check estimates for accuracy before they go out

• Organize job photos in CompanyCam
• Link CompanyCam photos and records to the matching jobs in Contractor Foreman

• Handle email and written communication with clients and suppliers
• Keep messages clear, professional, and well documented
• Communicate via Gmail, WhatsApp, and Google Meet

• Export documents, update the CRM, take meeting notes, and track tasks
• Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings)
• Work with QuickBooks and Google Workspace as needed

• Experience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination
• Experience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend)
• Experience preparing estimates, ideally with Xactimate or similar estimating software
• Ability to use Revit or AutoCAD at a basic level
• Strong written English for client and supplier correspondence

• Technical
  • Contractor Foreman, Xactimate, CompanyCam, and QuickBooks
  • Revit or AutoCAD basics for reading plans and handling drawing files
  • Google Workspace (Gmail, Docs, Sheets, Drive) and CRM updates
  • Building and maintaining estimate templates
  • Communicating via WhatsApp and Google Meet
• Soft skills
  • Very organized and detail-oriented, especially with numbers and dates
  • Calm and polite with upset tenants
  • Clear, professional communication on calls and in clean, error-free emails and notices
  • Following up without being reminded
  • Prioritizing when several urgent requests arrive at once
  • Good judgment about when to escalate instead of making the call on your own
  • Handling confidential tenant and financial information responsibly
  • Learning new systems quickly

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track
• You take pride in accurate, clean estimates and well-organized files
• You follow up without being reminded and don’t let details slip
• You communicate clearly and professionally with clients and suppliers
• You’re comfortable learning new software and adapting to how a team works
• You want to grow with a client who values long-term relationships

Benefits