Change Order Manager

Accountabilities

Change Order Development: Lead the preparation and coordination of change order budgets in collaboration with project management teams, financial analysts, functional leads, and other relevant stakeholders.
Budget Analysis and Validation: Review changes in project assumptions, identify information gaps and discrepancies, and translate evolving requirements into accurate and comprehensive financial estimates.
Financial Impact Assessment: Evaluate how changes in scope, resources, timelines, countries, clinical sites, and patient numbers affect project costs and contractual commitments.
Client-Ready Documentation: Draft, edit, and customize change order documents to clearly communicate revised assumptions, budget summaries, resource adjustments, and additional financial requirements.
Financial Accuracy and Quality Control: Validate financial formulas, review calculations, conduct cross-checks, and perform reasonableness testing to ensure the accuracy and integrity of all change order budgets.
Stakeholder Coordination: Maintain effective communication with internal teams and external stakeholders to facilitate timely information exchange and ensure deliverables meet quality and deadline expectations.
Change Order Alignment Meetings: Schedule and lead alignment calls with project teams to review proposed changes, resolve discrepancies, and ensure agreement on scope and financial implications.
Vendor and Partner Coordination: Incorporate vendor and partner change orders into the overall documentation when applicable, ensuring completeness, consistency, and accurate financial representation.
Tracking and Documentation: Maintain organized records of change order requests, supporting documentation, and budget revisions to facilitate transparency and ongoing project oversight.
Continuous Improvement: Contribute to improving change order preparation practices, financial controls, and documentation standards while supporting multiple assignments across the organization.
Requirements
Education: Bachelor's degree or equivalent qualification in Science, Finance, Accounting, Business, or a related field. An MBA is preferred.
Relevant Experience: At least five years of experience preparing proposals and/or change orders using Excel-based costing tools, including the preparation of change order and contract documentation.
Financial and Budgeting Expertise: Strong understanding of project budgets, financial analysis, costing methodologies, and the financial implications of changes in project assumptions.
Advanced Excel Skills: Excellent proficiency in Microsoft Excel, including complex formulas, financial calculations, data validation, and quality-control techniques. Familiarity with other Microsoft Office applications is also expected.
Clinical Research Knowledge: Understanding of project lifecycles and how changes in scope, resources, and operational assumptions influence budgets at different stages of a clinical trial. Experience in the Contract Research Organization (CRO) industry is preferred.
Attention to Detail: Exceptional accuracy and diligence when reviewing financial calculations, contractual documentation, budget assumptions, and supporting information.
Communication Skills: Strong written and verbal communication abilities, with the confidence to coordinate discussions, explain financial changes, and build productive relationships with colleagues and stakeholders.
Organization and Multitasking: Ability to manage multiple assignments with varying priorities while maintaining accuracy, meeting deadlines, and adapting to changing requirements.
Problem-Solving and Analytical Thinking: Strong analytical judgment and the ability to identify discrepancies, investigate issues, and develop practical solutions.
Collaboration and Independence: A self-motivated professional who can work independently, plan effectively, and contribute positively to a cross-functional team.
Adaptability and Initiative: High energy, enthusiasm, and a commitment to exceeding expectations, learning quickly, and supporting continuous improvement.
Travel and Work Authorization: Travel requirements are minimal. Candidates must be legally authorized to work in their country of employment without employer-sponsored immigration support.
Benefits
Professional Development: Opportunities to expand your expertise in financial analysis, project costing, and clinical research operations.
Collaborative Environment: Work with multidisciplinary teams, including project managers, financial analysts, and functional specialists.
Meaningful Work: Contribute to clinical research projects by supporting accurate financial planning, transparent change management, and effective project delivery.
Career Growth: Opportunities to strengthen your financial and project management capabilities within a specialized clinical research environment.
International Collaboration: Exposure to cross-functional stakeholders and complex project requirements across different markets.
Work Environment: Remote opportunities are available in Brazil, Colombia, and Mexico, subject to the applicable employment arrangements.
Compensation: Salary details and additional benefits were not specified in the original job description and can be clarified during the recruitment process.