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$5K–$5K/mo
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Staff - Union
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
June 30, 2027
The is a term position ending June 30, 2027.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Centre for European Studies (CES) is housed in the Faculty of Arts. Its main purposes are to provide a venue in which the legacies of Europe and its constituent parts can be critically examined and discussed including their relationship to decolonial methods; host visiting scholars who will contribute to the intellectual environment of the Centre and the University; serve as a gathering place for students, scholars, and community members; catalyze new research initiatives through event-planning and grant support; serve as a point of contact for consular and community initiatives; advise and engage in interdisciplinary undergraduate and graduate curricular development related to Europe, and interface with GoGlobal and others on opportunities in Europe, broadly defined, for student study abroad and/or internships.
The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The sole full-time CES staff person will assist the Director in all aspects of this innovative unit and its programs, including the coordination of grant and fellowship competitions, the scheduling of programming such as a speaker series, and the development and maintenance of a website and social media presence as well as newsletter communications. Additionally the CES Program Assistant will facilitate communication and meetings among the members of the executive council, steering committee, and affiliated faculty as well as on- and off-campus collaborators including diplomatic contacts, community partners, and others.
Organizational Status
The Senior Program Assistant works closely with the CES Director and reports to the Arts Research Centres Administrator. The incumbent interacts and communicates with members of the Advisory Board and affiliated faculty, on- and off-campus collaborators, staff from the Faculty of Arts Dean’s Office, and other academic and administrative units on campus
Work Performed
General Administration Support:
Communication:
Finance:
Consequence of Error/Judgement
The CES is undergoing a renewal process in 2026 within the Faculty of Arts. This position is critical to the development and ongoing success of the CES and to the maintenance and growth of its network of affiliates and collaborators. This position also provides integral support to several funded projects (internal to UBC, national and international) with required reporting of programming and expenses. Poor performance in any of the core areas of responsibility could undermine CES activities, jeopardize continued funding, threaten the long-term sustainability of the centre, and cause serious misunderstandings and damage to the international reputation of the CES and the Faculty of Arts.
Supervision Received
Works independently, under the direction of Director. Works under the supervision of the Arts Research Centres Administrator in selecting and interpreting information to determine best practices. The position duties are governed by broad instructions and policies, involving frequently changing conditions and priorities. Work activities will be developed in conversation with the Director, but the Program Assistant is also expected to be a self-starter who demonstrates initiative in planning and carrying out administrative activities (after initial direction).
Supervision Given
Provides oversight and day-to-day supervision for Undergraduate and/or Graduate Academic Assistants. Responsible for assigning tasks and providing training and guidance.
Minimum Qualifications
High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
High school graduation plus 2 years post-secondary diploma with training in office procedures and secretarial practices. Undergraduate degree in a relevant discipline preferred. Four years related experience or the equivalent combination of education and experience. Computer experience required Word, Excel, SIS, SISC, FSC preferred. Knowledge of European studies an asset. Ability to maintain accuracy and attention to detail. The ability to create and accurately maintain records and filing systems and a neat and tidy office environment. Ability to work effectively both independently and in a team environment. Ability to use word processing, spreadsheet, database, web, scheduling an electronic mail applications and intermediate level. Ability to type 60 words per minute and to operate normal range of automated office systems and office equipment. Ability to prioritize and work calmly under pressure to meet deadlines. Outstanding and demonstrable written and oral communication skills. Ability to maintain order and control. Ability to exercise initiative, tact, discretion and courtesy with a diverse range of people and stakeholders. Experience delivering high-level customer, client, and/or guest service. Ability to take and transcribe accurate meeting minutes.