Job Posting Title:
Associate Academic Advisor - Bridging Disciplines Programs
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Hiring Department:
Academic Affairs
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
This position is not eligible for employer-sponsored work authorization. Applicants requiring current or future visa sponsorship are not eligible for employment in this position.
Purpose
The Associate Academic Advisor provides holistic academic advising and student support for undergraduate students pursuing one or more Bridging Disciplines Programs (BDPs). The advisor assists students from application through certificate completion by providing guidance on curriculum planning, Connecting Experiences (CEs), degree progress, registration, university policies, and academic success strategies.
The position also contributes to student engagement, recruitment, programming, outreach, and operational support for BDP initiatives while collaborating with faculty, colleges, and campus partners.
Responsibilities
Academic Advising
- Advise prospective, current, and returning BDP students through individual appointments, drop-in advising, email, phone, and virtual meetings.
- Guide students in developing individualized academic plans integrating BDP certificates with major degree requirements.
- Interpret university, college, and BDP academic policies.
- Review degree progress and monitor student completion requirements.
- Assist students in experiencing academic challenges and refer them to appropriate campus resources.
- Maintain accurate advising records using university systems.
Student Applications & Progress Review
- Review BDP applications for completeness and eligibility.
- Evaluate student progress toward certificate completion.
- Review and approve Connecting Experiences (CEs) using established program guidelines.
- Process petitions, exceptions, substitutions, and other student requests.
- Conduct routine audits of student records and communicate outstanding requirements.
Registration & Enrollment Support
- Assist students during registration periods.
- Manage seat requests and enrollment permissions when applicable.
- Answer registration-related inquiries.
- Coordinate with departmental contacts regarding enrollment issues.
Student Engagement & Programming
- Assist in planning and implementing:
- Orientation sessions
- Information sessions
- Workshops
- Coffee chats
- Student networking events
- Poster session support
- Certificate recognition ceremony
- Support student communications regarding deadlines, events, and opportunities.
Recruitment & Outreach
- Represent BDP at recruitment events.
- Participate in tabling activities.
- Deliver presentations for prospective students.
- Collaborate with campus partners to promote BDP opportunities.
- Assist with marketing initiatives.
Administrative & Operational Support
- Maintain advising documentation and procedures.
- Compile student data and reports.
- Assist with assessment activities.
- Participate in staff meetings and professional development.
- Support implementation of new initiatives and process improvements.
- Perform other duties as assigned.
Required Qualifications
Bachelor’s degree.
Experience advising students in higher education or providing student services.
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to manage multiple priorities in a fast-paced environment.
Experience working collaboratively with diverse populations.
Proficiency with Microsoft Office Suite and student information systems.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master’s degree in Higher Education, Counseling, Student Affairs, or related field.
Experience advising undergraduate students.
Knowledge of UT Austin academic policies and procedures.
Experience using university student information systems.
Experience planning student programs or events.
Experience reviewing academic records or degree audits.
Experience working with interdisciplinary academic programs.
Salary Range
$49,800 + depending on qualifications
Working Conditions
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.