Administrator, MICE Integrated Services (Temp)

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities

• Provide administrative support in the MICE Integrated Services Team for Sales and MICE Teams
• Contribute to the various work processes of Pre-Sales, Contracts Management and Post-Sales
• Responds promptly to business leads received via email or phone
• Maintain accurate and detailed records of customers and business leads in systems
• Primary prospecting management and lead assignment for Sales Team
• Prepare contracts, proforma invoices and perform the related routing processes
• Perform booking recap process on signed contracts to ensure data accuracy and terms are in line with our policies
• Banquet Event Order summary and distribution
• Administrative and operational requisitions of events related items through Ariba system
• Track inventory of all supplies and premiums inclusive of inventory management
• Perform administrative function in MICE Management team in learning and talent development such as tracking of recertification and training completion, training enrollment, coordination of trainings requisites with vendor, management of financial transactions and accruals.
• Perform administrative functions within the Department, make discretionary decisions and interface with all appropriate Departments on the property
• Perform other related duties as assigned by the Reporting Manager
• Maintain confidentiality of all materials

Job Requirements

Education & Certification

• Minimum Diploma qualification
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook

Experience

• Prior related or administrative experience is advantageous.
• Experience in MICE, hospitality, or events industry will be an added advantage.

Other Prerequisite

• Good communication skills, both written and oral
• Well-groomed and professional disposition
• Attention to detail, task-orientated
• High adaptability and flexibility
• Have good time management
• A team player as well as the ability to work independently
• Warm, friendly, positive, and able to work well with others
• Able to work in a fast-paced environment

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.