Administrative Assistant - General Pool

About the job

Bilingual Administrative Assistant – Legal Field

Full-Time | Remote | U.S.-Based Law Firm

About the Role

A U.S.-based law firm is seeking a highly organized, proactive, and bilingual administrative assistant to provide daily administrative and legal support.

The ideal candidate has previous experience working with a U.S. law firm, excellent communication skills in English and Spanish, and strong attention to detail.

This position is primarily administrative, and extensive legal knowledge is not required. However, familiarity with a U.S. law firm environment and basic legal terminology is important.

Key Responsibilities

• Manage attorney calendars, schedule appointments, meetings, and maintain important deadlines.
• Organize, maintain, and update electronic client files and legal documents.
• Answer incoming calls, respond to emails, and communicate professionally with clients and team members.
• Prepare, format, and update legal documents using established templates and instructions.
• Assist with document filing, data entry, and general administrative tasks.
• Coordinate appointments and follow up on pending requests.
• Maintain accurate records and ensure confidential information is handled appropriately.
• Provide ongoing administrative support to attorneys and legal staff.

Requirements

• Previous experience working with a U.S.-based law firm (required).
• Bilingual proficiency in English and Spanish (C1 English level preferred).
• Experience with calendar management, document preparation, and file organization.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Ability to follow templates, instructions, and established procedures accurately.
• Strong organizational skills, attention to detail, and ability to multitask.
• Comfortable handling phone calls and communicating directly with U.S.-based clients.
• Reliable internet connection and a professional remote work environment.

Preferred Qualifications

• Familiarity with legal terminology and general law firm procedures.
• Experience using legal case management software.
• Previous experience supporting attorneys or paralegals remotely.

What We Offer

• 100% remote opportunity.
• Full-time position supporting a U.S.-based law firm.
• Long-term professional growth and development.
• Collaborative and professional work environment.

Ready to take the next step in your career?

• Join a professional legal team where your organizational skills, communication abilities, and administrative experience can make a meaningful impact.