Accountant – Accounts Receivable, Invoicing & Financial Operations
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized and detail-oriented Accountant to support accounts receivable, invoicing, cash flow tracking, financial reporting, and day-to-day financial operations.
This is not a bookkeeping-only role.
You’ll combine hands-on accounting execution with operational ownership and process improvement. A major part of the role is ensuring invoices and payments are tracked accurately while helping leadership improve financial visibility and modernize accounting workflows.
You’ll work across QuickBooks, Excel/Google Sheets, banking and payment platforms, and emerging automation tools to keep financial operations accurate, organized, scalable, and audit-ready.
If you have strong accounts receivable and invoicing experience and enjoy improving financial systems rather than simply maintaining them, this role is a strong fit.
What You’ll Own
Accounts Receivable & Invoicing
Own day-to-day receivables administration and ensure invoices and payments are accurately tracked.
You will:
- Prepare and issue invoices accurately and on schedule.
- Maintain accounts receivable records.
- Monitor outstanding customer balances.
- Review AR aging reports and identify overdue accounts.
- Follow up on outstanding invoices and payment commitments.
- Confirm incoming payments and apply them accurately.
- Maintain organized records of payment activity.
- Track payment schedules and collection status.
- Help reduce overdue receivables through disciplined follow-up.
- Escalate payment issues or discrepancies when appropriate.
Cash Flow & Payment Tracking
- Monitor incoming payments and outgoing transaction activity.
- Maintain accurate cash flow and payment trackers.
- Track banking activity and payment schedules.
- Support treasury and banking coordination as needed.
- Identify discrepancies between expected and received payments.
- Provide leadership with clear visibility into:
- Receivables
- Outstanding balances
- Payment timing
- Cash activity
- Operational finance priorities
- Help ensure financial information remains current and decision-ready.
QuickBooks & Accounting Operations
- Maintain accurate accounting records within QuickBooks.
- Support reconciliations and transaction reviews.
- Ensure invoices, payments, and supporting financial records are correctly documented.
- Maintain consistency between accounting systems, spreadsheets, and financial trackers.
- Investigate and resolve accounting discrepancies.
- Keep financial documentation organized and audit-ready.
- Support recurring accounting and reporting activities.
Financial Reporting & Analysis
Prepare and maintain:
- Accounts receivable reports
- AR aging reports
- Cash flow updates
- Payment tracking reports
- Financial summaries
- Operational finance reports
You’ll ensure leadership has accurate and timely information to understand the company’s financial position and make informed decisions.
Accounting Systems & Process Improvement
Help improve how accounting work gets done.
You will:
- Identify inefficient or overly manual accounting processes.
- Recommend scalable improvements.
- Support migration from QuickBooks to modern accounting platforms when required.
- Improve workflows around:
- Invoicing
- Payment tracking
- Reconciliations
- Reporting
- Financial documentation
- Create and improve accounting SOPs.
- Standardize recurring financial processes.
- Help reduce errors and repetitive manual work.
Automation & AI-Assisted Accounting
Support the modernization of financial operations through technology.
You will:
- Use automation tools to streamline recurring accounting tasks.
- Explore AI-assisted accounting workflows where appropriate.
- Help automate reporting, invoicing, payment tracking, and financial administration.
- Support integrations between accounting, banking, and operational systems.
- Identify processes that can be automated without compromising financial accuracy.
- Help leadership improve financial visibility through better systems and reporting.
Required Experience & Skills
Non-Negotiables
- 3+ years of accounting, accounts receivable, or financial operations experience.
- Strong hands-on experience with:
- Accounts receivable
- Invoicing
- Payment tracking
- Financial reporting
- QuickBooks
- Experience reviewing AR aging and outstanding balances.
- Experience following up on overdue payments or collections.
- Strong Excel or Google Sheets skills.
- Familiarity with digital banking and payment processing platforms.
- Strong financial recordkeeping and documentation skills.
- Excellent attention to detail and numerical accuracy.
- Strong written and verbal English communication.
- Ability to communicate professionally with U.S.-based leadership and stakeholders.
- Ability to independently manage recurring financial responsibilities.
- Availability during U.S. business hours.
- Reliable remote work setup.
Nice-to-Have Experience
- Experience migrating from QuickBooks to another accounting platform.
- Experience implementing or improving accounting systems.
- Familiarity with accounting automation tools.
- Experience using AI-assisted finance or accounting workflows.
- Startup or high-growth company experience.
- Exposure to:
- Treasury operations
- Cash forecasting
- Operational finance
- Banking workflows
- Experience creating or improving accounting SOPs.
- Experience automating financial reporting or reconciliation processes.
- Experience working directly with founders or senior leadership.
What Makes You a Strong Fit
You:
- Are highly organized and accurate with financial information.
- Take ownership of receivables rather than waiting for overdue balances to become problems.
- Follow up consistently and professionally.
- Understand how AR activity affects company cash flow.
- Can identify discrepancies and investigate their root causes.
- Keep financial records clean and audit-ready.
- Enjoy improving systems and processes.
- Are comfortable learning new accounting and automation technology.
- Can balance routine accounting execution with operational improvement projects.
- Communicate clearly with leadership.
- Work independently and follow through consistently.
What a Typical Day Looks Like
Your day may include:
- Preparing and issuing customer invoices.
- Reviewing the AR aging report.
- Following up on outstanding payments.
- Confirming incoming payments and updating records.
- Reviewing QuickBooks activity for accuracy.
- Updating cash flow and payment trackers.
- Investigating payment or transaction discrepancies.
- Preparing receivables and financial summaries for leadership.
- Coordinating around upcoming payment priorities.
- Improving an invoicing or reporting workflow.
- Testing an automation that reduces repetitive accounting work.
- Maintaining organized supporting documentation.
In short: you help keep financial operations accurate, cash flow visible, receivables moving, and accounting systems increasingly efficient and scalable.
Key Metrics for Success
- Timely and accurate invoicing.
- Accounts receivable collection efficiency.
- Reduction in overdue balances.
- Accuracy of payment tracking.
- Accuracy and timeliness of financial reporting.
- Strong cash flow visibility.
- Clean and organized accounting records.
- Reduction in repetitive manual accounting processes.
- Audit-ready financial documentation.
- Responsiveness to leadership and operational requests.
Why This Role Stands Out
- Direct impact on company cash flow and financial visibility.
- High ownership across AR and financial operations.
- Direct collaboration with U.S.-based leadership.
- Opportunity to improve and modernize accounting systems.
- Exposure to automation and AI-assisted accounting workflows.
- Opportunity to move beyond traditional accounting execution into broader operational finance.
- Fully remote environment.
- Potential growth into:
- Senior Accountant
- Accounting Manager
- Accounts Receivable Manager
- Finance Operations Manager
- Operational Finance Lead
Spark Hire Intro Video
As part of the application process, you’ll be asked to complete a short Spark Hire intro video.
We’d like to hear about:
- Your accounting and financial operations experience.
- Your hands-on experience with accounts receivable and invoicing.
- The volume or complexity of invoices and receivables you have managed.
- Your experience using QuickBooks and what responsibilities you handled within it.
- How you monitor aging receivables and follow up on overdue payments.
- An example of a payment or accounting discrepancy you identified and resolved.
- Your experience preparing financial or cash flow reports for leadership.
- An accounting workflow or process you personally improved.
- Your experience with accounting automation, AI tools, or system migrations.
- How you ensure financial records remain accurate and organized while managing multiple priorities.
Keep your answers clear, concise, and conversational. We want to understand your accounting knowledge, AR experience, communication skills, attention to detail, and ability to take ownership of financial operations.
Completion of the Spark Hire intro video is required for your application to be considered.
Interview Process
- Initial Screening
- Spark Hire Intro Video
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you have strong accounts receivable, invoicing, QuickBooks, and financial operations experience, enjoy improving systems and workflows, and want to help modernize a growing company’s accounting operations, we’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
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