Receptionist / Admin Assistant resume example
Front desk and admin roles need organisation, discretion and a warm manner. This receptionist and admin assistant resume example shows how to make routine office work look as valuable as it really is.
Called a CV in the UK, Ireland, India, Africa, Australia and many other places, and a resume in North America. The layout below works for both.
Priya Nair
Receptionist and Administrative Assistant | Corporate and Medical Offices
Bengaluru, India priya.nair@example.com
Summary
Organised receptionist and admin assistant with five years in corporate and medical offices. Manages busy front desks, diaries and records accurately, and is the friendly first contact for visitors and callers.
Skills
- Front desk and visitor management
- Multi-line phone systems
- Diary and meeting room scheduling
- Microsoft Office (Word, Excel, Outlook)
- Google Workspace
- Data entry and filing
- Invoice processing
- Office supplies and vendor contact
- Confidential records
- Professional email writing
Experience
Receptionist and Office Administrator
Aug 2022 to Present
Sterling Tech Park Services, Bengaluru, India
- Welcome 80 to 120 visitors a day and manage security passes for a 300-person office.
- Manage bookings for 14 meeting rooms, reducing double bookings to nearly zero with a shared calendar.
- Process around 150 supplier invoices a month for the finance team.
- Cut office supply spending by 12% by consolidating orders with 2 vendors.
Front Desk Assistant
Jun 2019 to Jul 2022
Lotus Family Clinic, Kochi, India
- Booked appointments for 4 doctors and handled 100+ calls per day.
- Moved paper patient files to a digital system, about 6,000 records in 8 months.
- Handled payments and insurance paperwork accurately and confidentially.
Education
Bachelor of Commerce (BCom)Kerala College of Commerce and Management, Kochi, India
2019
Certifications
- Microsoft Office Specialist: Excel Associate
Languages
English (fluent) · Malayalam (native) · Hindi (fluent) · Kannada (conversational)
This example is fictional: the person, employers and figures are invented to show good structure. Use it as a guide and write your own, true details.
What makes this resume work
- 1Volumes (visitors, calls, invoices) show how busy and capable you are.
- 2Software skills are listed by name, which helps with keyword screening.
- 3Cost savings and process improvements show you go beyond basic duties.
- 4Confidentiality is mentioned, which matters for medical, legal and HR offices.
Common mistakes to avoid
- Writing a long list of daily tasks with no results.
- Leaving out software skills, especially Excel and email tools.
- Typos. Admin roles are about attention to detail, so proofread twice.
Applying for a receptionist / admin assistant job?
Pair your resume with a short, specific cover letter. See the receptionist / admin assistant cover letter example, or draft your own with the cover letter generator.
Questions people ask
What is the most important skill for a receptionist?
Clear, friendly communication, followed closely by organisation. Show both with examples such as visitor numbers, scheduling and handling calls.
Should I include typing speed?
Include it if the advert mentions it or if it is a strength (for example, over 50 words per minute). Otherwise it is optional.